Job Opportunity

Job Opportunity, HTAi: Events Coordinator


We’re hiring

HTAi is looking for an organized, detail-oriented Event Planning professional for an Events Coordinator position. If this describes you or someone you know, check out the description below.

Coordinator, Events

Reports To: HTAi Manager(s) 

 Job Type: Full-time; 37.5 hours per week; Monday to Friday  


Health Technology Assessment international (HTAi) is the global, not-for-profit, scientific and professional society for all those who produce, use or encounter health technology assessment (HTA). HTAi represents 82 organizations and over 2,500 individual members from 65 countries around the world.  

In health systems around the world, HTA plays an essential role in decision making and informing policy on the use of effective technologies. This includes pharmaceuticals, medical devices, diagnostics, procedures and other clinical, public health and organizational interventions, as well as the efficient use of resources in health care. 

To support the Society’s membership and initiatives in accordance with its Strategic Plan, HTAi is looking for someone with events coordinator expertise. This role will contribute to the sharing of international experiences and knowledge among HTAi users and producers worldwide. 

Responsibilities are varied and extend from organizing and coordinating logistics for our Annual Meetings, Policy Forums and/or other events, assisting in program development and event communications, to liaising with suppliers and vendorsWe are looking for a dynamic, flexible, well-organized, and enthusiastic individual to take on this busy and transitioning role. 

Roles and responsibilities:  

  • Provide coordination for logistical aspects of the Annual Meetings, Policy Forumsand other initiatives as required. 
  • Support the development and tracking of project plans, including researching and collaborating with external suppliers; reviewing and negotiating contracts; and coordinating travel and accommodation for attendees. 
  • Coordinate the development of the scientific content and program for the Annual Meetings and Policy Fora, including liaising with conference delegates and speakers; compiling, drafting and editing content. 
  • Work with the project teams and committees to optimize communications and the promotion of the event locally and internationally, including website and social media updates.
  • Answering member and sponsor inquiries related to Annual Meetings, Policy Forumsand other initiatives (in collaboration with the project team). 
  • Monitor, maintain, and regulate the HTAi Annual Meeting Content Management System (CMS). 
  • Generate written reports as needed. 
  • Coordinate policy and process development and reviews. 
  • Perform requirements analysis. 
  • Work with project plans, budgets, resource allocation and reporting frameworks. Monitor and report on the timely completion of all deliverables. 
  • Perform other duties as necessary.

Mandatory requirements: 

  • Excellent and proven English-language communication skills, both verbal and written 
  • Extremely detail-oriented, thorough and accurate 
  • Advanced Microsoft Office skills, particularly in Excel 
  • Excellent planning, organizational and time management skills 
  • Fundamental analytical and conceptual thinking skills 
  • Project coordination or management experience 
  • Ability to take on responsibility and use self-initiative to prioritize and work both effectively within a team and independently with limited supervision 
  • Ability to work under pressure and with adherence to firm deadlines 
  • Strong problem-solving, sound judgment and decision-making skills 
  • Highly professional, customer servicedriven with evidence of being able to communicate effectively with senior scientists, clinicians, policy makers, and leading members of the public from diverse geographical and cultural backgrounds
  • Ability to work in a fast-paced environment and prioritize effort across multiple high-priority work streams  

Preferred requirements: 

  • A degree or 3-5 years of relevant work experience in related field 
  • Experience working with diverse, global teams 
  • International meeting planning skills and/or project management certification is an asset 
  • Experience or knowledge of the healthcare, pharmaceutical, medical device, or related industry is an asset 
  • Fluency in a second language is an asset 

Work conditions  

  • Eligibility to work in Canada is required.  
  • Ability to work evenings and weekends, as needed. The candidate must be willing to work with flexibility to allow for meetings, which accommodate our membership across the world’s time zones.  
  • The candidate must be able to travel internationally regularly, with no restrictions.  
  • Salary is commensurate with education and experience.  

Please submit your résumé and cover letter to [email protected]. The posting will remain open until a suitable candidate is selected. A local applicant would be preferred; however, we are committed to finding the best candidate and would welcome national and international applications. 

We thank you for your interest in this position. Only those invited to interview will be contacted.