A formal notice regarding the 2025 Annual General Meeting (AGM) of the Health Technology Assessment international (HTAi) Society was sent to all members on May 26, 2025. This post serves as an online copy of that notice for your reference.
The 2025 AGM will be held virtually and in-person on Monday 16 June 2025, at 21:45 UTC or 18:45 local time (ART) for one hour.
- In person location: Sheraton Buenos Aires Convention Centre, Buenos Aires, Argentina
- Virtual connection: https://us06web.zoom.us/webinar/register/WN_y5a0-yCPQ8-cfvoCvQkGgA
On behalf of the HTAi Board of Directors, we are pleased to invite you to attend and participate in this year’s Annual General Meeting.
The meeting is open to all Society members in good standing. Guests are warmly welcome to attend as observers. In line with Bylaw 4.1, voting privileges are reserved for members in good standing. Each individual member is entitled to one vote. For organizational members, one designated representative selected from the ten individuals registered under the organization’s membership may cast a vote on its behalf.
A Proxy Form is available here for those who cannot attend in person or online. Response is required by 6 June 2025.
Agenda
| Item | Attachment | |||||
| 1. | Approval of Draft Minutes of the 2024 AGM | 1 | ||||
| 2. | President’s Report | |||||
| 3 | Treasurer’s Report | |||||
| 3.1 | Audited Financial Statements for 2024 | 2 | ||||
| 3.2 | Auditor appointment for the fiscal year ending 31 December 2025 | |||||
| 4. | Executive Director’s Report | |||||
| 5. | Launch of Strategic Plan | |||||
| 6. | Announcement of 2025 Board of Directors Election Results, and Directors Recognition Ceremony | |||||
| 7. | Announcement of the 2026 Annual Meeting Location |
Meeting Information
Agenda Item 1 – Approval of Draft Minutes of the 2024 AGM
A copy of the draft minutes of the 2024 AGM of Members held in-person and virtually on 19 June 2024, is available here for Members’ review. Please send any corrections to the draft by 6 June 2025, at info@htai.org.
Agenda Item 2 President’s Report
The President and Board Chair will deliver to the Members a report on the activities in the reporting period, since the 2024 AGM.
Agenda Item 3.1 – Audited Financial Statements for 2024
The Treasurer will provide a review of the audited financial statements for the year ended 31 December 2024. The audited financial statements are included available here for Members’ review. They are also available to Members on the HTAi website. In accordance with the HTAi Bylaws no membership vote is required with respect to the financial statements.
Agenda Item 3.2 – Auditor Appointment for the Fiscal Year Ending 31 December 2025
The auditor of HTAi is presently MNP LLP of #400, 10104 – 103 Avenue NW, Edmonton, Alberta, T5J 0H8 Canada, first appointed at the AGM in 2011.
The Finance and Audit Committee has reviewed the performance of the auditor and made a recommendation to the Board of Directors to reappoint MNP LLP as the Society auditor. Subsequently, the Board of Directors will make a recommendation to the Members at the AGM. The Members will be asked to vote for the appointment of the auditor. In accordance with Bylaw 11.3 remuneration of the auditor, this shall be fixed by the Board.
Agenda Item 4 – Executive Director’s Report
In October 2024 Mr. George Valiotis commenced as the new Executive Director of HTAi. He will outline the new multi-year Operations Plan, which translates our strategic objectives into effective action and strengthens delivery, management and governance. The Plan sharpens finance controls, IT, communications, customer service, environmental stewardship, talent management and risk oversight, while embedding best-practice policies for a healthy, respectful and productive workplace and assuring Members that HTAi operates to the highest professional standards.
Agenda Item 5 – Launch of Strategic Plan
HTAi’s new Strategic Plan 2025-2027 will be officially launched at the AGM. Built around five pillars—People, Scientific Exchange, Capacity Building, Advocacy, and Global Engagement. It is a two-year, “living” framework designed to keep HTAi agile in a rapidly changing world. It pairs structured listening with clear actions, prioritizing under-represented voices and delivering measurable impact. A three-month consultation period will open immediately following the meeting.
Agenda Item 6 – Announcement of 2025 Board of Directors Election Results
The Board of Directors consists of up to 12 elected members. This year’s election was conducted in accordance with HTAi Bylaws and administered by the independent electoral service CES. Five Board positions were open: four Director roles and the Vice President role. Eleven candidates stood for election, which ran from 2 to 30 April 2025. Electronic ballots were emailed to members in good standing. Results will be announced at the AGM and published on the HTAi website. Elected Directors will assume their roles immediately following the 2025 AGM. We will take a moment during the meeting to warmly acknowledge the Directors who have completed their terms, in appreciation of their service, leadership, and contributions to the Society.
Agenda Item 7 – Announcement of 2026 Annual Meeting Location
The location of the 2026 Annual Meeting will be revealed to the Members.
Participation and Voting Methods
The Members can participate in the meeting and vote in one of the following manners:
- By attending the AGM in person and by show of hands when the Chair calls for a vote.
- By attending the AGM virtually and voting electronically when the Chair calls for a vote. Your vote will be tabulated by a scrutineer and reported to the Chair.
- By appointing a proxy if the Member is not available to attend the meeting in person or virtually. By appointing a proxy, you give someone else the right to cast your vote. If you would like to use this method of meeting participation and voting, please complete the Proxy Form and return it to the Secretariat by Friday 6 June 2025, at info@htai.org.
Abstracts from HTAi Bylaws on Voting Procedures
Article 4.1 One Vote for Each Member
Each Member in good standing shall be entitled to one vote on each matter. In the event of a tie, the matter shall be considered defeated. For organizational memberships, each organization may appoint one representative to vote on their behalf. The voting representative must be one of the ten representatives included in the organizational membership.
Article 4.2 Voting Procedure
- Unless otherwise required by the Bylaws or pursuant to applicable law, any resolution put before the Members must be supported by not less than a majority of the votes cast, failing which the resolution shall fail.
- Every question shall be decided in the first instance by a show of hands unless any Member demands a ballot vote. Votes of Members may be given personally or by proxy.
- A declaration by the Chair of the meeting that a resolution has been carried or not carried and an entry to that effect in the minutes of the Society shall be sufficient evidence of the fact without proof of the number or proportion of the vote accorded in favour of or against such resolution.